Non-Inventory Part Items in QuickBooks Desktop Pro- Instructions (2024)

Non-Inventory Part Items in QuickBooks Desktop Pro: Video

This video lesson, titled “Learn How to Create Non-Inventory Items in Intuit QuickBooks Desktop Pro 2023: A Training Tutorial,” shows you how to create Non-Inventory Part items in QuickBooks Desktop Pro. This video lesson is from our complete QuickBooks tutorial, titled “Mastering QuickBooks Desktop Pro Made Easy v.2023.”

Overview of How to Create Non-Inventory Part Items in QuickBooks Desktop Pro:

You can create Non-Inventory Part items in QuickBooks Desktop Pro within the Item List. These types of items are bought and/or sold, but not tracked as “inventory part” items. QuickBooks Desktop Pro tracks neither the quantity on hand nor the value of “non-inventory part” items.

Like all items, you create Non-Inventory Part items in QuickBooks Desktop Pro by first opening the “Item List” in QuickBooks. To create a new Non-Inventory Part item in QuickBooks Desktop Pro, click the “Item” button in the lower-left corner of the list window. Then select the “New” command. In the “New Item” window that opens, select “Non-inventory Part” from the “Type” drop-down.

The fields in the “New Item” window are similar to the ones shown when creating “Inventory Part” items. First, enter a name for the part into the “Item Name/Number” box. To make this part a subitem of another part, check the “Subitem of” checkbox. Then select the non-inventory part under which the item should be categorized from the adjacent drop-down menu.

If needed, you can enter a part number into the “Manufacturer’s Part Number” field. Enter a description of the part to show in invoices and sales receipts into the “Description” field. Then enter the “Price” and set the “Tax Code” by using the fields of the same names. Then assign the amount to an income account by using the “Account” drop-down.

For non-inventory parts purchased for specific customer jobs, check the “This item is used in assemblies or is purchased for a specific customer:job” checkbox. This then changes the fields available. If checked, the fields become the same fields shown when creating “Inventory Part” items.

A picture of a user creating non-inventory part items in QuickBooks Desktop Pro.

In this case, enter the purchasing information for the item into the fields shown in the “Purchase Information” section. Then enter the sales information for the item into the “Sales Information” fields. This lets you use the item in both purchase and sales transactions. After creating the “Non-inventory Part” item, click the “OK” button to save it into the “Item List.”

Instructions on How to Create Non-Inventory Part Items in QuickBooks Desktop Pro:

1. To create a new Non-Inventory Part item in QuickBooks Desktop Pro, open the “Item List” window.
2. Then click the “Item” button in the lower-left corner of the list window.
3. Then select the “New” command.
4. In the “New Item” window that opens, select “Non-inventory Part” from the “Type” drop-down
5. Enter a name for the non-inventory part into the “Item Name/Number” box.
6. To make this part a subitem of another part, check the “Subitem of” checkbox.
7. Then select the non-inventory part under which the item should be categorized from the adjacent drop-down menu.
8. If needed, enter a part number into the “Manufacturer’s Part Number” field.
9. Enter a description of the part to show in invoices and sales receipts into the “Description” field.
10. Enter the default “Price” of the non-inventory part when used in sales forms.
11. Select the “Tax Code” for the non-inventory part.
12. Select an income account to which you attribute sales of the part by using the “Account” drop-down.
13. For non-inventory parts purchased for specific customer jobs, check the “This item is used in assemblies or is purchased for a specific customer:job” checkbox.
14. If checked, the fields become the same fields shown when creating “Inventory Part” items.
15. In this case, enter the purchasing information for the item into the fields shown in the “Purchase Information” section.
16. Then enter the sales information for the item into the “Sales Information” fields.
17. This lets you use the item in both purchase and sales transactions.
18. After creating the “Non-inventory Part” item, click the “OK” button to save it into the “Item List.”

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